Cancellation policy

Should you need to cancel your registration, you are welcome reassign it to another person. Please contact the Organising Committee to arrange this.

If you are unable to arrange a replacement, a refund less a $150 cancellation fee will be made, provided notification is made prior to 15th of October. After this date, refunds will be at the discretion of the Organising Committee.

If, for reasons beyond the control of the Organising Committee the conference is cancelled, registration fees will be refunded after the deduction of expenses already incurred.

The Natural Phenomena Committee reserve the right to add/change the program or presenters at their discretion.

Safety Management Plan

Hazard Identification

Due to the environment that The Natural Phenomena is conducted within and activities during the course of the conference, we the organizing Committee believe it is important that participants are made aware of all inherent hazards.

If you require further information regarding The Natural Phenomena Health & Safety Plan, please inquire.

Important Notes:

  • Make contact with the Information Desk should you require First Aid assistance or any other support.
  • Please let us know if you have any of the following medical conditions: anaphylaxis, diabetes, asthma, heart condition, severe allergies or any other serious medical condition and fill in the Medical Register.
  • Notify the Information Desk for all incidents / accidents.

Hazards

  • Uneven ground and rocks.
  • Fallen debris from trees.
  • Moving vehicles.
  • Stock
  • Hygiene.
  • Electric fences. Treat all fences as ON.
  • Electricity cables
  • Becoming lost
  • Getting sunburnt
  • Insects – Bees / Wasps / Mosquitoes / Sand flies
  • Wild berries

Safety Management Strategies

Help us to create a safe learning environment, please follow these safety management strategies:

  • Absolutely No Fires are to be lit.
  • Do not feed or pat the horses or other stock.
  • Beware of your footing, and if unconfident wear solid footwear.
  • Manage all cooking at campsites by cooking outside tents and turning off gas when not in use.
  • Turn off all water taps after use.
  • Use the hygiene sprays supplied at the toilets.
  • Ensure your vehicles are locked at all times.
  • Stay to the lighted paths in the evening
  • Stay within the confines of the Natural Phenomena event. Refer to the Wild Woods Map for out of bounds areas.
  • Cover up limbs after dusk or put on insect repellent.
  • Wear a hat when out in the sun
  • Please avoid eating any wild berries or fruits.
  • Notify Organisers if you have any medical conditions.

Emergency Plan

  • Notify Information desk of any loss of property or damage to equipment.
  • Report all hazards to the Information desk.
  • First Aid kit is held at the Information desk
  • Evacuation point in case of an out of control fire, earthquake or other major emergency is the main car park area in front of the old homestead.

Thank you for supporting the Natural Phenomena and a have a safe & enjoyable time!